DOT and FMCSA paperwork regulations are not getting any easier. In fact, they are cracking down on trucking fleets that bend the rules or fail to comply with paperwork regulations. Don’t let your fleet be one of these! Get started with Office Tenders today to simplify your DOT compliance required paperwork, and ensure that your fleet is ready for an audit!
Florida Truck Fleet Shut Down
A 33 truck fleet in Florida was recently ordered to cease operations, after 5 accidents and over 20 citations in a one-year period. In the past 12 months, 5 truck crashes occurred, 2 of with were attributed to maintenance problems. The 29 commercial motor vehicle drivers of the Florida fleet received an accumulated 15 speeding violations, and 10 violations for compliance failures. With Office Tenders, paperwork compliance violations can be avoided, and your fleet can operate in good standing. The Florida fleet violations included the following:
- Failure to maintain driver qualification files properly, including the owner’s files.
- Office Tenders provides driver qualification files services, including setup and auditing of the files to protect your trucking fleet from this type of violation. We handle everything from generating previous employer checks, providing the initial supervisor’s review form, to completing the motor vehicle driver record check and reminding you of necessary updates to each driver’s file. All for the low cost of $60 per driver, per year, with a low initial setup fee.
- Drivers with expired medical certificates and without proper DOT drug and alcohol testing programs in place, including a lack of testing procedures for the owner.
- Our driver qualification file services include reminders and the paperwork necessary to keep medical cards up-to-date and DOT compliant. With our DOT random drug and alcohol testing program, you don’t have to worry about random selections or finding a testing site – we handle all of the details! This is especially helpful for owners to meet the random testing requirements, and is available for only $50 per driver per year.
- Failure to monitor Hours-of-service limitations and log book compliance.
- Office Tenders offers driver log book auditing so that you can be aware and able to correct driver behaviors before a DOT violation. We watch for speed and Hours-of-service violations, as well as unnecessary entries. Be prepared for your next DOT audit for only $12 a month per driver!
- Failure to require and perform driver maintenance inspections and inspection reports, resulting in 112 safety maintenance violations.
- Proper driver training is key to maintenance inspections, and to highway safety. Although we can’t complete these crucial inspections for you, we can help you develop a company policy and procedures regarding driver inspections, and critique the required inspection driver logs. With our customizable services, we can save you time and reduce the potential for violations.
3rd Party Paperwork Service Providers Benefit Trucking Fleets
Paperwork services by Office Tenders are a huge benefit to trucking fleets, no matter the size of your company. Owner-operators, two drivers, or fifty – we ease the paperwork burden and prepare you for a DOT audit. “Many small fleets find it cost-effective to invest in tools such as management software, log-auditing services, electronic logging and/or driver vehicle inspection report systems, prepared drug and alcohol policies and administration, driver qualification systems, and more to help manage compliance proactively” explains an article on CCJ. Ready to get started with our affordable, timely DOT paperwork services? Feel free to give us a call with any questions!
